Warwickshire Conservation Volunteers Committee
Minutes of meeting Wednesday 19th December 2018 Wainbody Wood
Present: Pam Reason (Chair) Chris Bills (Secretary)
Trevor Simpson (Treasurer) Mike Skinner (Task coordinator)
Mike O’Donnell John Phillips John Clements
John Brace Milton Vaughan Grattan O’Brian
Tim Johnson Eric Austen
Apologies: Pam said Lucy sent hers. Mike had had an email from Craig with his.
1 Minutes of previous meeting accepted.
2 Matters arising:
Pam said she had been with Di Buck for the planting of a tree in John’s memory at Draycott Water.
3 Activities report:
1. We have just completed 6 years now as an independent group and our score of task days to date is now 445. This year we have completed 76 tasks in all. 22 tasks for Coventry CC, 5 for Landmark Trust (at both Astley Castle and Llwyn Celyn), 8 for Guy’s Cliffe House, 2 for Bagot’s Castle, 2 for Warwickshire CC, 3 for Balsall Common PC with one more to go plus one off tasks for Willoughby PC, Willoughby Allotments Assoc, Rugby PC, Harvington Hall, Hinton’s Nursery, Luddington Nature Reserve, Warwickshire Wildlife Trust and Pam.
We have had a full programme of weekly activities working every Wednesday, the odd Thursday and one Sunday dry stone walling at Middleton Top with Neil. We joined the Cotswold Wardens a couple of times doing footpath restoration work on Edgehill and they would like to maintain this relationship offering their services if we have need of extra numbers. In addition, John Phillips has supervised 22 Thursday task days at Coundon Community Wood
2. Extracurricular (out of county) tasks included the 2 day task at Llwyn Celyn doing some hedge laying and dry stone walling (with snow on the ground) and a session of moat bank clearance at Harvington Hall. The planned moat clearance had to be abandoned due to gale force winds blowing the boat away.
3. All our customers have been extremely pleased with our efforts and I have had e-mails from some thanking us for our work.
4. Forthcoming projects are: -
Continuation of regular work for Coventry CC concentrating our efforts on Tile Hill Wood.
Further work for Warwickshire CC and Balsall Common PC.
Possible tasks for Warwickshire Wildlife Trust.
Ongoing work at Guy’s Cliffe House.
Further work for Landmark Trust both at Astley Castle and Knowle Hill (if we want it).
5. I have made contact with a chap called Roger Beckett who is an Architect / Planner for Warwick DC regarding a proposed "conservation area" focussing on the GU and Stratford canals. I offered our services and he said he would contact me but, to date, he hasn't. Also, I told Spencer we would be prepared to do some clearance work to re-align the footpath at Jacob's Ladder on Edgehill. Again I have had no response. One keeps trying!
6. In conclusion, can I once again to thank everyone for their hard work and dedication over the last 12 months.
4 Chairman’s Report
Another successful year for our group. Continuing with several on-going tasks like the Nature Reserve at Luddington and the bridge at Oxhill. Looking back through last year’s minutes its been a bit disappointing not to have linked up with the Wildlife Trust but then they have always fought shy of working with us.
Sadly we lost another member this year, Tony, who I spent many a happy hour working with chatting about the bands, concerts and festivals we had both enjoyed in our youth and since then. It was good to meet-up with his family again to plant a tree in his memory. We thought we had recruited a couple of new members recently that came top Tile Hill Wood and seemed to have enjoyed themselves. Welcome to Tim who is with us today. I must admit I am not quite as regular as I used to be. I seem to have lost some of my ‘oomph’ but I still enjoy coming out with you all. The friendship and good humour make this a very special group! Long may it continue.
5) Treasure’s Report
Accounts end of year figures are on the Web.
Income from task work was £170 up on last year at £4370. (£2400 from Coventry City Council)
Administration and training costs dropped from £423 to £335- now just insurance and TCV membership.
Mileage paid was significantly higher, £600 more than last year at £1617 with Equipment slightly lower at £1116.
So the end of the year shows a deficit of £586 against surplus of £132 last year, leaving a bank balance at the end of the year of £3154.
We still have a regular income from Coventry City Council for doing 6 tasks per quarter and lasting through until April.
As agreed last year I have made a further one off clothing and tools maintenance payment based roughly on how many trips out made during the year. I used this to bring the bank balance down to just over £1000. As now is the time when the bank balance is at its lowest, I don’t see us going for broke any time soon.
I would propose keeping the mileage rate as it is at 25ppm and 30ppm shared
Web site - I aim to keep it up to date showing the next events and locations, and the accounts I update about once a month.
END OF YEAR FINANCIAL STATEMENT
For the year 1st December 2017
Income and Expenditure Account
Clothes & Tools
Clothes & Tools
Surplus(=Deficit) for year
Balance Sheet from 1st December 2017
Surplus(Deficit) for year
Mike Skinner said we were all extremely saddened at the untimely death of another of our members (Tony Woodfield). He had been a regular volunteer for many years and will be missed. A memorial tree was planted last Thursday at Coundon Wood. A Rowan was chosen by his wife and daughter and they attended the planting together with some of his friends.
We are still not managing to recruit new members. We considered ourselves lucky when Steve joined us as he was young and very enthusiastic. Unfortunately for us he was “head-hunted” and found himself a full time job. We have had a few enquiries this year but none have materialised. There are two likely candidates (Darren & Tim) who we hope will join the “club”.
We had our annual outing on 27th June. The walk on the Malvern Hills was very enjoyable and we were lucky with the weather. The experience at the end of the walk at “The Kettle Sings” cafe did not spoil the proceedings.
The meeting ended at 1:20