Warwickshire Conservation Volunteers Committee.
Meeting Wednesday 18th December 2019. Bagots Castle 1:00
Present: Pam Reason (Chair) Chris Bills (Secretary)
Trevor Simpson (Treasurer) Mike Skinner (Task coordinator)
John Phillips John Clements Milton Vaughan
Tim Johnson Mike O’Donnell
Apologies: Eric Austen, Gratton O’Brian, John Brace
1 Minutes of previous meeting accepted.
2 No Matters arising
3 Activities Report:
1. We have now completed 7 years now as an independent group and our score of task days to date is now 515. This year we have done 25 tasks for Coventry CC, 9 for Guy’s Cliffe House, 4 for the Landmark Trust, 3 for Balsall Common PC. 3 for Bagot’s Castle plus tasks for Hinton's Nursery, Rugby BC, Willoughby PC, Pam & Trevor.
2. We have had a full programme of weekly activities working every Wednesday except one when rain stopped play. In addition, John Phillips has supervised 22 Thursday task days alternating between Coundon Community Wood and Pig Wood.
3. We have worked for 11 different customers and I think everyone has been pleased with our efforts. Unfortunately there has not been much variation in the work this year but I am hopeful that we might get a bit more in the way of "construction” work next year if Warwickshire CC come up trumps.
4. Our annual outing this year was to Cleeve Common overlooking Cheltenham. Although the weather was a bit overcast we had some fine views from the top and some nice chocolate cake at the Golf Club café on completion of the walk.
5. John Phillips and myself recently attended a one day First Aid refresher course run by St John’s Ambulance and paid for by Warwickshire County Council.
6. Forthcoming projects are:-
Continuation of regular work for Coventry CC
Further work for Warwickshire CC, Landmark Trust at Astley Castle and possibly Knowle Hill again.
There will also be some hedge planting work for Warwickshire Wildlife Trust as part of their Dunsmore Project.
7. In conclusion I would like once more to thank everyone for their hard work over the last 12 months.
4 Chairman’s Report
Pam thanked everybody for another good year. Mike had organised a full programme of activities and Trevor had taken good care of the money as well as keeping the website up-to-date. It is good to have regular projects and we seem to be making progress now at GCH.
Two Lucies have sent their regards.
5 Treasurer’s Report:
Year ending 30th November 2019
Accounts end of year figures are on the Web .
Income from task work was £60 down on last year at £4310. (£2400 from Coventry City Council)
Administration and training costs up from £335 to £690 - includes 2 years insurance and 1 year TCV membership (this year is free for TCV).
Mileage paid was less by £170 against last year at £1447 with Equipment £325 lower at £781(net).
So the end of the year shows a deficit of £368 reduced from £586 last year, leaving a bank balance at the end of the year of £2786.
We still have a regular income from Coventry City Council for doing 6 tasks per quarter lasting through until April .
As agreed previously I have made a further one off clothing and tools maintenance payments based roughly on how many trips out made during the year. I used this to bring the bank balance down to just over £1000.
I would propose keeping the mileage rate as it is at 25ppm and 30ppm shared
Web site - I aim to keep it up to date showing the next events and locations, and the accounts I update about once a month.
END OF YEAR FINANCIAL STATEMENT
For the year 1st December 2018
to 30th November 2019
Income and Expenditure Account
Clothes & Tools
Clothes & Tools
Surplus(=Deficit) for year
Balance Sheet from 1st December 2019
Surpluse(Deficit) for year
Mike said as most of you are aware, we had some complaints two weeks ago about our activities in Tile Hill Wood but we now have a letter of authority from Cov CC which we can produce if we get any further problems.
We have purchased a smaller Stihl chainsaw recently which should be more manageable than the previous model. Some time ago we were given a petrol driven auger but I do not see us using this so, if everyone is in agreement, I propose to try and sell it on eBay.
Chris asked if we should consider uniform top coats and after brief discussion it was decided not.
John C said that volunteers have been issued with Silky Saws at Coombe Abbey and it might be worth finding out if there is any funding we could have access to. Mike said he would check.
The meeting ended at 1:20